REQUEST FOR PROPOSALS (RFP)-REQUEST FOR PARKING LICENSE AGREEMENT

****REVISED****
 
The Cambridge Housing Authority (CHA) is seeking proposals from Parking Management Companies located in Cambridge, MA to provide a one year license agreement for 15 parking spaces for Cambridge Housing Authority employees working at the CHA Central Office located at 362 Green Street, Cambridge, MA.   The successful proposer shall enter into a License Agreement covering the period from August 1, 2013 to July 31, 2014.   
 
Proposals will be available on Thursday, June 13, 2013 after 10:00 AM at the Cambridge Housing Authority, 362 Green Street, 3^rd floor, Cambridge, MA 02139, Monday thru Thursday, between the hours of 8:30-5:00 PM and Fridays between the hours of 8:30-12:00 PM.  Proposals can be
e-mailed upon request to:  dgallant@cambridge-housing.org. There is no charge for the documents.
 
Sealed proposals must be received no later than Monday, July 1, 2013 at 5:00 PM at Cambridge Housing Authority, 362 Green Street, 3rd floor, Cambridge, MA 02139 Attn. Purchasing Department.  At that time all RFP’S will be recorded and taken under advisement.  Faxed or e-mailed submittals will not be accepted.
 
For more information, please contact Donna Gallant, Senior Purchasing Agent at 617-520-6220.

(Original request is posted below.)

The Cambridge Housing Authority (CHA) is seeking proposals from Parking Management Companies located in Cambridge, MA to provide a one year license agreement for 15 parking spaces for Cambridge Housing Authority employees working at the CHA Central Office located at 362 Green Street, Cambridge, MA. The successful proposer shall enter into a License Agreement covering the period from August 1, 2013 to July 31, 2014.

RFP document will be available on Thursday, June 13, 2013 after 10:00 AM at the Cambridge Housing Authority, 362 Green Street, 3rd floor, Cambridge, MA 02139, Monday thru Thursday, between the hours of 8:30-5:00 PM and Fridays between the hours of 8:30-12:00 PM.

RFP document can be sent via e-mail upon request to: dgallant@cambridge-housing.org. There is no charge for the documents.

Sealed proposals must be received no later than Friday, June 28, 2013 at 5:00 PM at Cambridge Housing Authority, 362 Green Street, 2nd floor, Cambridge, MA 02139 Attn. Purchasing Department. At that time all RFP’S will be recorded and taken under advisement. Faxed or e-mailed submittals will not be accepted.

For more information, please contact Donna Gallant, Senior Purchasing Agent at 617-520-6220.

REQUEST FOR PROPOSALS-Lender and/or Tax Credit Investor Partners for Financing of Jefferson Park Apartments

Follow the link to download Addenda #2  to the RFP-Lender/Tax Credit Investor Partners for Financing of Jefferson Park Apts.

Follow this link to download Addenda #1 to the RFP-Lender/Tax Credit Investor Partners for Financing of Jefferson Park Apts.

The Cambridge Housing Authority (CHA) hereby requests the submission of written proposals from prospective lenders and/or tax credit investors (“Respondents”) to assist in financing a family redevelopment project: Jefferson Park (200-2), a 108-unit development located in theNorth Cambridge section of Cambridge (the “Project”). The project sponsor is the Cambridge Housing Authority (“CHA” or the “Sponsor). The project developer is Cambridge AffordableHousing Corporation (“CAHC” or the “Developer”), an affiliate of the CHA.

The construction lender selected through this RFP process (the “Selected Construction Lender”) will be expected to purchase approximately $23.5 million in tax-exempt bond proceeds, and provide equivalent construction financing. The tax credit investor selected through this RFP process (the “Selected Investor”) is expected to have a 99.99% interest in the ownership entity (the “Owner”) and its projected allocation of approximately $1.8 million in annual 4% low income housing tax credits. Respondents can propose to serve as construction lender, tax credit investor partner, or both.

The transaction is expected to close in April/May, 2014.

This Request for Proposals (“RFP”) contains specific requirements and other information necessary for submitting a proposal. Any questions about this RFP must be submitted by e-mail to John Woods at jwoods@cambridge-housing.org by 5:00 P.M. eastern time on Monday, June 3, 2013.

Respondents must complete and submit the attached 'Exhibit A' as per the instructions in order to be notified of any addenda to the RFP.

Proposals must be received no later 12:00 Noon eastern time on Tuesday, June 18, 2013 and may be delivered or submitted via email, as described in page 16 of the RFP document. Proposals received after this deadline will not be considered.This RFP is not an offer to sell, or the solicitation of an offer to buy, any security.

Please click here to download the RFP.


INVITATION TO BID: LEGAL SERVICE CONSULTING

The Cambridge Housing Authority (CHA) is seeking the services of up to five qualified legal consultants/firms with relevant experience to assist the CHA with organizational, modernization, redevelopment and development activities. The term of any resultant contracts will be three yearS, renewable at the sole discretion of the CHA by two (2) one year periods. The total duration of the contract, including all extensions, shall not exceed three years unless otherwise required by the needs of an on-going project. The maximum total fee for services is $125,000 per annum, though CHA reserves the right to renegotiate the annual upset limit if project needs require additional services.

Please click here to download the RFP

The RFP is also available in hard copy and may be picked up in person and CHA's office at 362 Green Street, Cambridge, MA 02139, during regular business hours (M-F 8:30am-5:00pm).

Sealed proposals must be received no later than Tuesday, June 11, 2013 at11:00 AM at Cambridge Housing Authority, 362 Green Street, Cambridge, MA 02139 Attn: John Woods/Planning & Development.  At that time all RFP’S will be recorded and taken under advisement.  Faxed or e-mailed submittals will not be accepted.

For questions on this RFP, please contact John Woods jwoods@cambridge-housing.org or call 617-520-6254.

INVITATION TO BID:  FULL ELEVATOR MAINTENANCE SERVICE FOR UP TO TWENTY-ONE ELEVATORS AUTHORITY-WIDE

The Cambridge Housing Authority (the Owner), invites sealed bids for Full Elevator Maintenance Service for up to Twenty-One Elevators Authority-Wide, in Cambridge, MA in accordance with the specifications as prepared by B Squared Engineering, LLC.

The awarded contractor will be responsible for providing the CHA with elevator maintenance service of up to twenty-one elevators in thirteen locations.  The term of this contract will be for a period of three years.

Estimated cost of this project is $380,000.  The category for which the General Bidder must be
DCAM-certified is Elevators.  General Bids will be accepted from bidders only when accompanied by a Certificate of Eligibility and an Update Statement (DCAM Forms CQ7 and CQ3.)

The bid documents will be available on Wednesday, May 15, 2013 after 10:00 AM at the Cambridge Housing Authority, Purchasing Department, 362 Green Street, Cambridge, MA 02139.  Bidders may obtain Specifications weekdays, between the hours of 8:30 AM and 5:00 PM.  There is a $50.00 deposit for bid specifications.  Company, certified or cashier’s check made payable to the Cambridge Housing Authority are acceptable.  Bidders may obtain Specifications weekdays, between the hours of 8:30 AM and 5:00 PM.  

A site visits are scheduled for May 22-23, 2013.  Please refer to the bid specification for location and times.  

Bids will be subject to M.G. L. c.149 Section 44A to J inclusive, to the Davis Bacon Wage Determination rates and to the State Prevailing Wages, depending on the site General Bids shall be submitted with DCAM forms CQ7 and CQ3 no later than Thursday, May 30, 2013 at 10:00 AM and opened forthwith.  Bids that are mailed should be in a sealed enveloped clearly marked:  BID FOR ELEVATOR SERVICES and addressed to:  Cambridge Housing Authority, 362 Green Street, Cambridge, Massachusetts, 02139 ATTN:  Purchasing Department with the name of the firm submitting the bid.  

The time of acceptance of the bid by the Cambridge Housing Authority is 30 days from the date of the bid opening.  Award of the contract is conditioned on approval by the Cambridge Housing Authority’s Board of Commissioners.  The contract is subject to appropriation of adequate funds, and may be cancelled in the event such funds are not available.

Every General Bid shall be accompanied by a Bid Deposit payable to the CHA in the form of cash, a certified check, bid bond, treasurer’s or cashier’s check issued by a responsible bank or trust company, in the amount of 5% of the bid. 
 
The contract documents may be seen, but not removed at:

Project Dog
18 Graf Road, Suite #8
Newburyport, MA 01950
(978) 499-9014

iSqFt/Construction Software Technologies, Inc.
5 Commonwealth Avenue, Unit 5
Woburn, MA 01801
(800) 364-2059 ext. 8230


BUSINESS PROCESS ANALYSIS AND RELATED IMPLEMENTATION TECHNICAL ASSISTANCE SERVICES

The Cambridge Housing Authority (CHA) is seeking a qualified consultant to assist the agency in analyzing and streamlining several of its core business processes.   The overall objectives of this process include simplifying and streamlining core business processes, incorporating efficiencies wherever possible to lower the cost of operations; developing user-friendly documentation for core business processes; reducing use of manual or spreadsheet tracking systems and maximizing use of CHA’s primary computer software applications to support/track core business processes, generate reports on key performance indicators, and provide other required real-time data; training staff on tools and techniques needed to promote continuous improvement of CHA business processes; and, instituting a system to measure and monitor key performance indicators across all organizational units.  The term of this contract will be for two years, with the option to renew for an additional one year term.  The maximum total fee for services will be $75,000 per year.

Proposals will be available on Wednesday, May 15, 2013 after 10:00 AM at the Cambridge Housing Authority, Purchasing Department, 362 Green Street, Cambridge, MA 02139, Monday thru Friday, between the hours of 8:30-5:00 PM.  Proposals can be mailed upon e-mail request to:  dgallant@cambridge-housing.org. There is no charge for the documents.

Sealed proposals must be received no later than Thursday, May 30, 2013 at 5:00 PM at Cambridge Housing Authority, 362 Green Street, Cambridge, MA 02139 Attn. Purchasing Department.  At that time all RFP’S will be recorded and taken under advisement.  Faxed or e-mailed submittals will not be accepted.

For more information, please contact Donna Gallant, Senior Purchasing Agent at 617-520-6220.  


MOVING SERVICES ASSOCIATED WITH THE MODERNIZATION OF MULTIPLE SITES-APRIL 18, 2013

Cambridge Housing Authority received bids for moving services and held a bid opening on Friday, April 12, 2013 at 2:00pm. Please follow this link for the bid tabulation.

INVITATION TO BID: TEMPLE PLACE APARTMENTS-APRIL 18, 2013

The Cambridge Affordable Housing Corporation (CAHC), the Owner and Awarding Authority, invites sealed bids for Temple Place Apartments in Cambridge, Massachusetts, in accordance with the documents prepared by HMFH Architects Inc.

The project consists of new construction of a 5-story, 40 unit affordable housing complex. The construction period will be 420 days. This project is being funded by the following entities: the Cambridge Affordable Housing Trust; the Cambridge Affordable Housing Corporation; the Department of Housing and Community Development; East Cambridge Savings Bank; and Low Income Housing Tax Credits (LIHTCs).

The work is estimated to cost $10.5 million.

Sub-Bids from Prequalified Subcontractors must be submitted before 2:00 p.m. on Thursday, May 16, 2013 at 362 Green Street, Cambridge, MA 02139.

General Bids from Prequalified General Contractors must be submitted before 2:00 p.m. on Thursday, May 30, 2013 at 362 Green Street, Cambridge, MA 02139.

Please be advised that General Bids and Sub-Bids will ONLY be accepted from contractors who have been prequalified for this project by the Cambridge Affordable Housing Corporation pursuant to M.G.L. c. 149 §44D½ and 44D¾. A list of prequalified General Bidders and Sub-Bidders is included in the Bid Documents for this project. Prequalified General Bidders must be certified by the Division of Capital Asset Management and Maintenance (DCAMM) in the following category of work: General Contractor. All general bidders must include a current DCAMM Certificate of Eligibility and signed DCAMM Update Statement.

Bids are subject to M.G.L. c.149 §44A-J and to minimum wage rates as required by M.G.L. c.149 §26 to 27H inclusive, and applicable federal wage rates. The higher rate of the two in the attached rate schedules shall be used for this project. All other applicable state law, municipal ordinances, and rule and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout and will be deemed to be included in the contract as if written out in full. Prequalified Sub-Bidders must be DCAMM certified for the trades listed below and bidders must include a current DCAMM Sub-Bidder Certificate of Eligibility and a signed DCAMM Sub-Bidder’s Update Statement with their bid.

Prequalified Sub-Bid trades for this project shall be: Masonry; Miscellaneous and Ornamental Iron; Waterproofing, Dampproofing and Caulking; Roofing and Flashing;Tile; Resilient Floors; Painting; Elevators; Fire Suppression; Plumbing; HVAC; and Electrical.

All bids should be Mailed or delivered to CAHC, c/o Cambridge Housing Authority, 362 Green Street, Cambridge, MA 02139 and received no later than the date and time specified above. All bids must be clearly labeled with the following information:

General bids and Sub-Bids shall be accompanied by a bid deposit not less than five (5%) of the greatest possible bid amount (considering all alternates), and made payable to the Cambridge Affordable Housing Corporation.

Bid Forms and Contract Documents will be available at www.biddocsonline.com on Thursday, April 18,2013 at 2:00 p.m. Each Bidder may obtain a copy of the Bidding Documents with a deposit of $100.00 each. Bid Forms and Contract Documents will be available to view, download or for hard copy request.

Follow the link above and click on the “Project Listing” button and then search and click on the project name, which will allow you to access the project page. Once on the project page, you can click on the icons for the “Drawings,” “Specifications,” and
“Addenda”.

You must REGISTER to receive notification of addenda. To register, click on the “Request Hard Copy” button or “Register as ePlan Holder” button. If you register, you will automatically be notified via email when an addendum is posted. Hard copies of the documents and addenda are available from Nashoba Blue, Inc. at 433 Main Street, Hudson, MA 01749 (978-568-1167).

Deposits may be electronically paid online, or must be paid with a company, certified, or cashier's check made payable to BidDocs ONLINE. The full amount of each deposit for Bidding Documents will be refunded to each Bidder returning complete sets of Bidding Documents (including Addenda if issued) to BidDocs Online in good condition within thirty (30) days after the date of the General Bid opening. Deposits for Bidding Documents will be forfeited to the Awarding Authority if Bidding Documents are not returned within the specified time limit. Bidders requesting Contract Documents to be mailed to them shall include a separate check for $40.00 per set for UPS Ground (or $65.00 per set for UPS overnight), payable to the BidDocs Online Inc., to cover mail handling costs.

Site inspections for General Contractors and Filed Sub-Bidders will begin at the site: 7 Temple Place, Cambridge MA 02139 on Thursday, May 9, 2013 at 10:00 a.m.

No interpretations of the meaning of the contract documents shall be made orally to any bidder
or interested party. Every request for such interpretation must be in writing or via email to thearchitect below at least 7 calendar days prior to bid:

Lori Cowles, AIA, LEED AP
HMFH Architects
130 Bishop Allen Drive
Cambridge, MA 02139
Email: Cowles@hmfh.com

For questions regarding location of the site visit or logistics for obtaining a copy of the plans and specifications, please contact Kyle Sullivan at ksullivan@cambridge-housing.org or 617-520-6239.

Equal Employment Opportunity guidelines shall be strictly enforced on this project. Please refer
to Section 011001 of the General Requirements.